Request Medical Records

We value our patients and their rights to confidentiality. Therefore, we have taken the necessary precautions to ensure your protected health information will remain secure.

Request Copies of Your Medical Records:

In order to release copies of your Medical Records you will need to complete an “Authorization for Release of Medical Records Form,” and return it to the Medical Records personnel. You may download this form online, request this form at the receptionist’s desk, or by calling (970) 297-6358, (970) 297-6307 or (970) 297-6306.  Our fax number is 970-297-6351.

All the information on the “Authorization for Release of Medical Records Form,” must be completed, in order to release Medical Records.

If you are requesting medical records on a deceased patient, you will need to provide a legal copy of the Power of Attorney, Executor of the Estate, or a death certificate showing next of kin to obtain the medical records.

The Medical Records personnel will produce copies of the medical record within 48 hours (2 business days) from the time the authorization is received. If there are special circumstances where records are needed sooner, response time will be at the discretion of Medical Records personnel.

Fees:

The Harmony Surgery Center, LLC may be reimbursed for copies of Medical Records. Payment is required before request for medical records is processed.

There is a $6.50 charge for medical records.  Please make payment payable to Harmony Surgery Center and send to medical records department at the time of your request.

Check, money order, or cash are acceptable forms of payment.

The processing fee is waived when records are requested due to continued medical care or follow up treatment. Fees will be waived for court orders and subpoenas.

A VALID ID MUST BE SHOWN AT THE TIME MEDICAL RECORDS ARE PICKED UP.